Aptisi Transactions on Technopreneurship (ATT) Vol.
4 No.
2 September 2022
P-ISSN: 2655-8807
E-ISSN: 2656-8888
Design And Build A Web-Based Asset Management Information System at Pt Thamrin Telekomunikasi Network Muhammad Yusuf Effendy1.
Euis Nurninawati2.
Ahmad Ari Setiyawan3 University of Raharja.
Indonesia1,2,3 e-mail: yusuf.
effendy@raharja.
info1, euis.
nurninawati@raharja.
info2, ahmad.
ari@raharja.
Effendy.
Nurninawati.
, & Setiawan.
MANAGEMENT INFORMATION
SYSTEM DESIGN WEB-BASED ASSETS AT PT THAMRIN TELECOMMUNICATION
NETWORK.
Aptisi Transactions on Technopreneurship (ATT), 4.
DOI: https://doi.
org/10.
34306/att.
Abstract Asset management is a series of activities related to identifying needed assets, identifying funding needs, acquiring assets, providing logistical support, and maintenance systems for assets, deleting or updating assets in order to achieve effectively and efficiently.
PT Thamrin Telekomunikasi Network, data collection on each company's IT assets, such as laptops, servers, network devices, and other peripheral devices is done manually using Microsoft Excel.
However, sometimes IT staff forget to update data such as expiration date of the asset warranty period and transfer of asset ownership, as well as marking on assets still using handwritten stickers manually.
Through this research, the author aims to design and implement a web-based IT asset management information system at PT Thamrin Telekomunikasi Network.
The methods used in this research are interviews, observation, and literature study.
The analytical method used is the PIECES method and the system design that is made is described by the UML (Unified Modeling Languag.
method, for application development using the SDLC method with the Extreme Programming model, as well as the application testing method, will use Black Box method.
The final result from this research is a web-based IT asset management system that is built with HTML and Javascript programming languages, with MariaDB as the DBMS and using Laravel and Bootstrap as a framework of PHP and CSS.
It is hoped that with this application, the IT asset management process at PT Thamrin Telekomunikasi Network can run more effectively, organized, and more efficiently.
Keywords: Information Systems.
Asset Management.
Web Introduction Information technology is an important thing that can affect the development of a company, including the application of information technology to the management of assets owned by an institution or company.
Asset management is a series of activities related to identifying needed assets, identifying funding needs, acquiring assets, performing asset maintenance, to deleting or updating asset data.
n 47 Copyright .
Yusuf Effendy1.
Euis Nurninawati2.
Ahmad Ari Setiyawan3 This work is licensed under a Creative Commons Attribution 4.
0 (CC BY 4.
PT Thamrin Telekomunikasi Network is an industry engaged in IT Managed Services that provides several services such as Colocation Server.
Internet Service Provider and Outsource IT.
Engineer.
This company has quite a lot of IT assets, so to maximize their management.
IT staff need an integrated asset management information system to be able to manage IT assets more efficiently, precisely, and accurately.
However, at this time.
IT asset management is still carried out semi-computerized using Microsoft Excel.
This often causes duplication of data or other problems such as data on the warranty period of IT assets and repair status of damaged IT assets that are not updated.
In addition, because asset data is still stored in excel format, it is prone to changes or manipulation of data by unauthorized parties, both internal and external to the company.
Based on the above problems, the authors aim to conduct research by designing and building an IT asset management information system at PT Thamrin Telekomunikasi Network.
So that it can facilitate IT, staff in maintaining and monitoring or supervising IT assets more effectively and efficiently.
So in this study, the author took the title AuRancang Bangun Sistem Informasi Manajemen Aset Berbasis Web pada PT Thamrin Telekomunikasi NetworkAy.
Literature Review Tabel 1.
Literature Review Penulis dan Judul Diah Aryani.
Muhamad Arif Nurdin dan Pandi Baskara .
AuSistem Informasi Pengelolaan Aset Kendaraan Bermotor Pada STMIK Raharja TangerangAy Ardiyan Agus Prayogo.
Sri Handoyo Prapto, .
AuPerancangan Aplikasi Monitoring Data Aset IT Berbasis Web pada PT Gratia Prima IndonesiaAy Sri Hardiyanti, .
AuPerancangan Sistem Informasi Manajemen Aset Berbasis Web pada PD BPR Kerta Raharja Cabang BalarajaAy Metode Hasil Penelitian The design method uses UML.
The the PHP programming language achieved and the Yii 2 framework, the web-based database uses MySQL Server, vehicle and Sublime Text as a text editor management which is used in designing the application that can asset run more efficiently management website in STMIK Raharja.
system that is still running manually.
Design method using UML Results of research (Unified Modeling Languag.
, this is a web-based with Codeigniter framework as asset well as MySQL databases.
Using SDLC with the waterfall that can run more method as the application effectively design stage and Black box efficiently.
testing as the testing stage.
Design using UML (Unified Modeling Languag.
Codeigniter framework as well MySQL Using SDLC with waterfall method as the application design stage and Black box testing as the testing stage.
Design And Build A Web-Based Asset ManagementA Results of research This is in the form of and suggestions for information systems in accordance with user needs as stated in the information n 48 Aptisi Transactions on Technopreneurship (ATT) Vol.
4 No.
2 September 2022
P-ISSN: 2655-8807
E-ISSN: 2656-8888
Muhammad Rifki Alwafa, .
AuAplikasi Manajemen Aset PDAM Bandarmasih Kota Banjarmasin Berbasis WebAy The research method is interviews, observations, and literature review.
Analyze and build applications using the waterfall method and for the application approach method using UML, as well as for making web-based programs using the PHP and PHP MySQL databases.
The final result of this research is an asset application for PDAM Bandarmasih The Banjarmasin web-based, application can make it easier to manage Febby Varezki Kondar Siahaan, .
AuAnalisis Dan Perancangan Sistem Informasi Manajemen Aset Pada SMA Negeri 4 Kota JambiAy The method used is UML .
nified modeling languag.
, namely use case diagrams, class diagrams and activity This produces a prototype that can be studied further to produce an asset management implemented in SMA N 4 Jambi City The results of this literature study demonstrate a solid foundation and strong reasons for developing a better information delivery system with careful consideration.
The gaps have been identified properly so there is no reinventing the wheel.
The review has been carried out carefully, so that it is certain that it will produce maximum final results, be more effective, and make it easier for users to provide information and manage asset data on PT Thamrin Telekomunikasi Network.
Research Method In order to produce works that are in accordance with scientific theory and are effective, then in their preparation, there are several methods applied, including 1 Observation In this method, researchers make observations to the company PT Thamrin Telekomunikasi Network so that the authors can get the data needed to conduct research 2 Analyze Stages of analysis of a system or application is carried out before the design stage is carried out.
The purpose of applying analysis to a system is to find out the reasons why the Design And Build A Web-Based Asset ManagementA n 49 system is needed, formulate the needs of the system to reduce excess resources, and help plan the scheduling of system formation, minimizing distortions that may exist in the system so that the functions in the system works optimally.
The analytical method used by the researcher here is to use the PIECES method, namely:
Performance Tabel 2.
Performance Parameter Parameter Throughput Response Time Result Performance is less effective because the process of requesting new assets, collecting asset data, updating and deleting asset data until the preparation of asset data reports is still done manually.
Response times in asset data collection and report generation are long because they have to make comparisons between incoming, outgoing asset data, and assets that are being repaired.
Information Tabel 3.
Information Parameter Parameter Accuracy Punctuality Result The information presented is still not accurate, because the data is still stored in several different excel files.
So errors often occur in the process of delivering data information.
Response times in asset data collection and report generation are long because they have to make comparisons between incoming, outgoing asset data, and current assets.
repairs were made.
The information provided is still less relevant due to errors that occur in asset data collection which are often not updated.
Relevant Economy Tabel 4.
Economy Parameter Parameter Fee Hasil Analisa Performance is less effective because the process of requesting new assets, and asset repairs are still done manually using paper forms, which require additional costs every Design And Build A Web-Based Asset ManagementA n 50 Aptisi Transactions on Technopreneurship (ATT) Vol.
4 No.
2 September 2022
P-ISSN: 2655-8807
E-ISSN: 2656-8888
Control Tabel 5.
Control Parameter Parameter Accessibility Hasil Analisa Data dapat diakses oleh setiap orang selama mereka mengetahui lokasi file excel atau data aset IT, sehingga tidak mudah mengontrolnya karenarawan terjadi perubahan data oleh pihak yang tidak bertanggung jawab.
3 Design Method The design method in this study uses the SDLC (Software Development Life Cycl.
Extreme Programming (Agil.
Then to provide an overview and design of the system development to be made, the author uses the UML (Unified Modeling Languag.
model using the Visual Paradigm application which consists of Use Case Diagrams.
Activity Diagrams.
Sequence Diagrams, and Class Diagrams.
In this design, the author also uses the Javascript programming language with the help of the Visual Studio Code application as a code editor.
addition, the author also uses Laravel as a PHP framework and Bootstrap as a CSS framework to support the appearance and performance of the website so that it can be better, attractive, and dynamic.
For database design, the author will use MariaDB as the DBMS and Laragon as the webserver which will later be used in the design and development of the proposed application.
Design And Build A Web-Based Asset ManagementA n 51 Figure 1.
Use Case Diagram of the Proposed System Based on the Use Case Diagram of the proposed system above, there are 3 actors, namely IT staff.
IT manager and non-IT staff 19 use cases carried out by actors, including logging in, viewing dashboards, managing departments, managing locations, managing brands, managing asset types, managing user lists, managing vendor lists, managing assets, managing licenses, managing devices being repaired, manage asset transfer requests.
Design And Build A Web-Based Asset ManagementA n 52 Aptisi Transactions on Technopreneurship (ATT) Vol.
4 No.
2 September 2022
P-ISSN: 2655-8807
E-ISSN: 2656-8888
change passwords, view a list of assets owned, view a list of licenses owned, submit an asset transfer request, download an asset request form, withdraw a report or log out.
Result and Discussion In the research that has been done, at this stage will display the results obtained from the proposed use case diagram that is suitable as a proposal in this study.
Procedure Difference Between Current System and Proposed System Based on the analysis and design that has been done, there are several differences between the current system and the proposed system.
Namely as follows:
Tabel 6.
Performance Parameter No.
The running system Proposed system Using Ms.
Excel to input IT assets It's fully computerized using a local server and web-based system Report processing is still done Reports can be automatically generated by the system The asset monitoring process by IT The monitoring process can be carried out managers is carried out by looking through a web-based application by adding at the master excel data the role of IT Manager and given access to generate report Labeling of IT assets is still done Labels can be generated using a qr code, by writing assets tag on label then printed and pasted on related IT Prototype Design Login Page Figure 2.
Login Page Design And Build A Web-Based Asset ManagementA n 53 Dashboard Page View Figure 3.
Dashboard Page View Assets Page View Figure 4.
Assets Page View Design And Build A Web-Based Asset ManagementA n 54 Aptisi Transactions on Technopreneurship (ATT) Vol.
4 No.
2 September 2022
P-ISSN: 2655-8807
E-ISSN: 2656-8888
Add Assets Halaman Page View Figure 5.
Add Assets Page View Licenses Page View Figure 5.
License Page View Conclusion The current IT asset management system at PT Thamrin Telekomunikasi Network is semi-computerized, using excel format.
For each new asset that is received, details will be recorded, then the asset tag will be attached using a label on the asset.
The same thing happens to damaged assets.
Any damaged assets that cannot be repaired will be auctioned off and removed from the excel master data.
The obstacle faced by the current system is that the process of submitting and requesting IT asset repair is still done manually using paper forms as the medium, which is less efficient because users and IT staff have to meet the IT Manager and Purchasing directly to seek approval.
In addition.
Design And Build A Web-Based Asset ManagementA n 55 prone to damage or lost form.
The process of managing incoming and outgoing assets is still done using an excel file, so it is prone to happen.
Through the proposed use case diagram, it is easier for IT staff to manage existing assets at PT Thamrin Telekomunikasi Network.
So that data can be stored in a database and centralized in an application, and minimize the possibility of duplication, manipulation, and data loss.
References