ISSN : 1978-8282.
Online ISSN: 2655-4275 Point Of Sales (POS) Application On Clients of PT.
Esensi Solusi Buana Ria Wulandari*1.
Siti Maesaroh2.
Erwansyah3 Program Studi Teknik Informatika Universitas Raharja, 2Program Studi Sistem Informasi Universitas Raharja Email : *1wulandari@raharja.
info, 2siti.
maesaroh@raharja.
info, 3erwansyah@raharja.
Abstract Point of Sales application is a system used for transaction data into the database both by input and output, so that there are no errors in input, output data, and report generation based on the corresponding data, thus it can produce accurate output data.
PT Esensi Solusi Buana is a company engaged in the field of technology and information.
Based on surveys and interviews with clients of PT Esensi Solusi Buana, it is obtained the information about the operating system that is still manual and less than optimal.
This causes frequent errors in recording sales transaction data, archiving that still uses the traditional system, as well as access to obtain information about the transaction history that requires a lot of time.
Therefore, the system to be made is an improvement of the system that was previously made for the clients of PT Esensi Solusi Buana.
It is expected that with this system, it can minimize errors that may occur.
This system is also expected to be able to improve the process of input, output, and report generation, which in turn can help data collection of sales transactions on the clients of PT Esensi Solusi Buana.
Keywords Ai Point Of Sales.
Input.
Output.
Application INTRODUCTION In line with the development of the globalization era, especially in the economic sector, competition in business has become tighter and more competitive.
This of course requires business people to be able to increase selling power, both from products or services produced and in terms of information systems that are able to compete in managing and running a company.
There are so many ways in which business people can survive, have competitiveness and continue to improve the services provided for In the business world, the sales process is a process that is very important to support the company's business continuity.
Along with the high frequency of the sales process, the provision of information that can support and increase sales is really needed by each business sector in order to face competition and further business challenges.
Furthermore, with the development of increasingly sophisticated technology, business people need to have a system to support their business activities.
A system is needed to facilitate business people in managing and monitoring sales transactions in a more orderly, accurate and real time manner.
PT Esensi Solusi Buana is a company engaged in the field of technology and information that has several clients engaged in F&B (Food and Beverag.
Restaurants.
All this time, sales management activities at PT Esensi Solusi Buana's clients are still done manually by using paper media and then transferred to the computer.
However, sales order transaction information and direct sales transactions are still stored on paper, causing Problems occur in the recording process which is still done manually.
Therefore,it often spends a lot of books every time there is a transaction and lack of accuracy in data collection and procurement of goods, data of goods and transaction data Vol.
14 No.
1 Ae February 2021 ISSN : 1978-8282.
Online ISSN: 2655-4275 are inaccurate and have an effect on the process of making profit reports .
To overcome this problem, a new system is needed that it makes easy to order, sell and reportAesales report.
One form of system that is commonly used in a company engaged in trading is the Point of Sales (POS) System.
POS can be translated freely into the cashier system, namely sales-oriented activities that occur in the retail business sector .
One of the reasons made for the design of point of sales (POS) application is to be able to facilitate the recording of sales transactions, help the sales administration operational activities and speed up the process of service to customers .
RESEARCH METHOD
Method of Analyzing Data In analyzing a system, generally, several aspects will be carried out including performance, information, economy, application security, efficiency and customer service.
The analysis conducted by the writer uses PIECES Analysis (Performance.
Information.
Economy.
Control.
Efficiency and Servic.
PIECES analysis is very important to do before developing an information system because in this analysis, usually, several main problems and problems that are symptomatic of the main problemwill be found.
This method uses six evaluation variables, namely: .
Performance Performance is the first variable in the PIECES analysis method where it has an important role to assess whether the process or procedure is still possible to be improved, and see to what extent and how reliable an information system is in processing to produce the desired goals.
Information Assessing whether the existing procedures can still be improved so that the quality of information produced is getting better.
The information presented must truly have useful value.
Economy Assessing whether the existing procedures can still be improved .
he valu.
or reduced the procurement costs.
Control Assessing whether the existing procedures can still be improved so that the quality of control is getting better, and its ability to detect errors / fraud is getting better too.
Efficiency Assessing whether the existing procedures can still be improved, so thatthe operating efficiency enhancement can be achieved, and must be superior to the manual Service Assessing whether the existing procedures can still be improved in their ability to achieve improved service quality.
Make the quality of service very user friendly for endusers so that users get good quality service.
Vol.
14 No.
1 Ae February 2021 ISSN : 1978-8282.
Online ISSN: 2655-4275 Table 1.
PIECES Analysis for the Running System
TYPES OF
WEAKNESS OF RUNNING
PROPOSED SYSTEM
ANALYSIS
SYSTEM
Performance Handling sales All reports will be stored in transactions and sales reports the database.
are still manual, so there are still often loss or damage of the report.
Inappropriate data input has an impact on the calculation results for payment, so that it has the potential to cause customer complaints.
Information Data - the results of reports Data has been stored in a or complaints that are still database so that it can be stored in the form of seen anytime and from it anywhere.
vulnerable to data loss or To find data and reports also require a long time.
Economy There is inefficiency because With this system, it can it requires a large enough reduce cost to buy paper and purchasing office stationery stationery in the long run.
so that it can reduce operational costs.
Control There is no protection for Data is stored in a system data because all data is stored application that requires no authentication to enter the restrictions on access rights system so that it can that result in unrelated parties minimize unwanted things.
being able to access the data which causes data loss or Efficiency It still takes a long time in There is a menu of search the process of making reports column due to conditions that are not conditions making it easier always updated.
to search.
Service The current system is still Submission of reports can many be done anytime, anywhere shortcomings, especially in because of conditions that terms of the submission of are always updated.
reports that requires a long Method of Designing System Using various tools in designing the proposed system, starting from the Visual Paradigm as a tool in the design of the Unified Modeling Language (UML) which will be outlined in the stages of making Use Case Diagrams.
Sequence Diagrams.
Activity Diagrams, and Class Diagrams.
PHP as a Programming Language in system design.
Yii2 as a Framework from PHP.
MySQL as a Database Management System (DBMS).
Vol.
14 No.
1 Ae February 2021 ISSN : 1978-8282.
Online ISSN: 2655-4275 Use Case Diagram of the Running System Figure 1.
Use Case Diagram of the Running System Based on Figure 1.
Use Case Diagram that is currently running is explained:
System : 1 System that includes activities on the point of salesapplication.
Actor : 4 actors who carry out activities namely: Owner.
Admin.
Customer and Cashier .
Use Cases : 6 Use Cases commonly used by actors Literature Review The followings are the researches that have been carried out and have correlation with the research that will be discussed, as follows:
"Web-based Point of Sales information system on Colony Amaranta Bekasi".
Sapto Catur Cahyodi and Rita Wahyuni Arifin 2017.
The research explains how to design an information system that was built to record sales transactions and process data at the Amaranta Colony clinic and spa to help run operational activities and speed up the service process from the registration process to payment so that the services can be "Web-based Point of Sales (POS) application design using the system development life cycle method".
Titania Grawidi Yuarita and Fitri Mariska (Journal of information technology & management volume 3, number 2.
July - December 2.
The research explains how this application was developed using the PHP programming language and MySql database.
The results of this study are structured applications designed to process sales data.
"Development of an Integrated Point of Sales Information System in the Scope of the Restaurant and Its Branches".
Annisa Septiana Sani.
Fajar Pradana, and Denny Sagita Rusdianto .
This study has an objective to build an integrated point of sales information system in the scope of the restaurant and its branches with the aim that the owner can know the development of his restaurant activities in real time and the owner does not have to check every branch in every day to request records of transactions Vol.
14 No.
1 Ae February 2021 ISSN : 1978-8282.
Online ISSN: 2655-4275 that have been carried out for one full day, but only by accessing the system connected to the internet to know all the activities that occur at all outlets.
"Design and Build a Point of Sales Distro Management System Application Using the React Native Framework".
Putu Dika Arta Wiguna.
I Putu Agus Swastika, and I Putu Satwika .
According to the Handmade distro owner in Denpasar, in the business process, the distro experienced several obstacles, including difficulties in management and checking of product stock, difficulties in recording sales transactions, difficulties in clothing payment management and others.
According to him, this happened because all the processes carried out are still manual by using notebooks or using Microsoft Excel applications.
"Point of Sales (POS) System for Cashiers of Indonesian Food Case Studies" Eq Aliffauzi Susilo .
This research is taking a case study on Indonesian Food that has constraints in its business processes, where the owner has to do his own bookkeeping for manually recap.
Meanwhile, there is an inefficiently in the business processes in terms of providing food information between the cashier and kitchen Therefore, the research is aimed to build a Pont of Sales (POS) information Aiming that the owner can see accurate real time information without making a time-consuming bookkeeping.
This POS system was built using the Waterfall method, the design of this POS system uses Data Flow Diagrams (DFD) to describe the processes that occur in the system.
The programming language uses PHP and the data base uses MySQL.
"Mobile Point of Sale Design and Implementation" Susmini Indriani Lestariningati .
This research explains about Mobile POS which is a portable computer device that is used primarily as a destination of POS (Point of Sale.
and it is a link to input and output devices such as barcode scanners and thermal printers, which are installed with special software for POS.
This research proposes two types of design implementation of Mobile Point of Sale (MPOS), which uses a Raspberry Pi Mini PC and an Android OS Smartphone.
Both solutions passed functional tests and a comparison was done between them, which showed that Raspberry Pi had a solution that was more economical but more difficult to develop, less comfortable and less friendly to use than an Android-based Smart Phone implementation.
RESULTS AND DISCUSSION
Problems that arise include errors in recording sales transaction data due to difficulties in finding existing archives.
Accessing so much data requires great precision and accuracy to obtain maximum results, but the work becomes less efficient and prone to Archiving that still uses a traditional system also has an impact on time efficiency.
Access to obtain information about the transaction history will require considerable time.
From the background of the problem above, the writer wants to design a sales information system to help the clients of PT.
Esensi Solusi Buana in organizing and managing sales information to support the decisions made by the client.
The realization of this sales information system is the making of a Point of Sales (POS) application that is able to represent a sales information system that is designed as a whole.
Sales information system application used to record sales transactions and handle reports on sales activities.
Vol.
14 No.
1 Ae February 2021 ISSN : 1978-8282.
Online ISSN: 2655-4275 Use Case Proposed System Diagram Figure 2.
Use Case Diagram Proposed System Diagram Based on the picture above, it can be concluded as follows:
System : 1 System that includes activities on the point of salesapplication.
Actor : 2 actors who carry out activities namely: Customer and Cashier .
Use Cases : 5 Use Cases commonly used by actors.
Design The Proposed Login Menu Display Figure 3.
Login Menu Display In the Login Form there is a text field to enter the PIN then there is a button to Sign in and there is a table layout that is being filled with red or not marked blue.
Vol.
14 No.
1 Ae February 2021 ISSN : 1978-8282.
Online ISSN: 2655-4275 Main Page Display Figure 4.
Main Page Display In this main menu there is the same table layout information as in the login view, the difference in the login view can only be seen, while the main page view is done to place an order by clicking the blue button, or viewing the order by clicking the red button.
Display Order Figure 5.
Display Order In this view, cashier can input or cancel the customer order menu.
Vol.
14 No.
1 Ae February 2021 ISSN : 1978-8282.
Online ISSN: 2655-4275 Customer Display Order Figure 6.
Customer Display Order In this picture after cashier input customer orders will appear on this page.
Payment Display Figure 7.
Payment Display In the picture or menu is the display when the customer makes a payment.
CONCLUSION
Based on the results of the analysis of existing problems, especially in the asset management system at PT.
Esensi Solusi Buana, the writer can conclude that the sales data processing system at PT.
Esensi Solusi Buana's clients that have not been computerized gives somedifficulties for the company to find out the required sales data information, hence a Vol.
14 No.
1 Ae February 2021 ISSN : 1978-8282.
Online ISSN: 2655-4275 computerized sales data processing system is made in order to record sales transactions on the clients of PT.
Esensi Solusi Buana.
There are frequent errors occur in the data input process and errors in sales transaction reports.
Thus, the Point of Sales application is created to improve work efficiency so that it is able to create the required report results easily and more SUGGESTED This application design may still have many shortcomings.
Therefore, it is necessary to improve in the future, that is the periodic evaluations of the system to be held for further development and improvement of the system with technological developments.
With this point of sales application, it is expected that the clients of PT.
Esensi Solusi Buana can participate to give some supports so that this application can run well later.
Evaluation for the company is to change all manual systems with more computerized systems.
REFERENCES